Duties and Responsibilities: (may perform one or more of the following
-Daily bank reconciliations.
-Monitor and reconcile corporate credit cards.
-Review and approve Team Member expense reimbursements.
-Assist with preparation of monthly marketing reports within 10 business days after month end.
-Assist with monthly vendor rebates calculations and summary reports.
-Prepare and post journal entries.
-File yearly 1099’s.
-Supply financial information and support to other functions.
-Maintain documentation relating to accounting policies and procedures.
-Continually assist with financial and operational reporting enhancements and work effectively with cross functional teams.
-Assist with other projects as assigned.
Accounts Payable Support
-Receive vendor invoices, check requests, expense reimbursement forms.
-Prior to payment of accounts payable items:
When applicable, stamp original accounts payable item with receipt date to minimize chance of duplicate payment.
-Ensure proper approval for payment.
-Ensure proper account distribution code.-
-Resolve “disputed” account payable items.
-When information is insufficient or unclear investigate and follow up to ensure propriety.
-Enter appropriate accounts payable data into computer and prepare check payments on the 3rd, 10th, 17th and 25th of each month (or nearest business day).
-Review the check payments prior to distributing/mailing checks.
-Review and reconcile vendor statements.
-Enclose require remittance material with check.
-Investigate and respond to inquiries from vendors and Team Members concerning accounts payable transactions.
-Invoice Customers for approved marketing and sales supports and prepares Debit Memo to vendor for co-op or other cost sharing arrangements.
-Direct Ship Confirmation. Receiving vendor invoices for a “direct shipment” review the original Gensco sales order to ensure
•Gensco Purchase Order matches the Vendor Invoice and resolution of discrepancies in quantity, cost, freight and/or additional charges.
•The proper approval and coding of vendor invoice for payment.
•Perform the required “shipment confirmation” of the Gensco “Direct Sales Order” to invoice the customer.
-Bachelor’s degree in Accounting, Finance or Business required
-Desire to learn the functions of an accounting department, including: account reconciliations, processing invoices, financial reports, posting payments, accounts receivable and accounts payable
Ability to work on multiple projects, prioritize and meet deadlines with 100% accuracy in a multi-task environment
-Excellent verbal and written communication skills
-Must have strong attention to detail and sound analytical skills with the ability to interpret/communicate financial information
-Team oriented and flexible with the ability to work closely with all levels of the organization
-Customer service approach, responds to requests with a sense of urgency
-Proactive, self-motivated, able to recognize issues and resolve or escalate appropriately
-Strong people skills, recognizes when to use formal or informal approach, not easily intimidated, accessible, ability to say “no” in a firm but polite manner
-High degree of honesty, ethics, and integrity with prior work experience handling confidential information preferred
.Able to operate personal computer, calculator, other office machines and proficient in MS Office products (Word, Excel, PowerPoint)
-Able to work sitting or standing and to move freely throughout the facility
Reports to: AR/AP Manager
Compensation:This is a non-exempt position, eligible for overtime compensation. Total compensation will be commensurate with job performance.Eligible for Team Member benefits described in Team Member Handbook.